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As an online business owner myself, I share my top 10 time management tips and skills to scale your online business. After reading this blog post, and implementing these top time management skills, your online business will benefit from increased productivity.
Time management is the process of actively managing your time.
If you do not manage your time actively, you simply waste time as you attend to whatever to-do pops up.
Successful and efficient Online Business Owners and Entrepreneurs, on the other hand, plan out their time beforehand.
You too can decide how much time you want to spend on certain activities or areas of your life.
This makes it possible for you to exert control over what your day, week, or month looks like.
Decide on what your priorities will be by implementing the top 10 time management tips and skills.
Sometimes it can be easy to believe that some people were just born being good at time management. And others, well, not so much.
But the truth is that time management is a SKILL, made up of various abilities that you can learn and train.
Planning is the first skill you will need to master if you want to get better at time management. It helps you to understand how much time you can spend on one task. You will also see how certain tasks might be dependent on each other. And where you might have to wait for other people to give their input.
While you plan, you will notice that there are always more tasks than time. So you need to decide, which tasks are more important than others. The skill of prioritizing is more important than you might think. Because you cannot simply do the things you like best first. Prioritizing includes looking at the bigger picture and understanding which tasks will lead you faster to reaching your goals.
To be able to prioritize, you need to set some goals first. And yes, there is such a thing as setting bad goals. Being able to set reasonable and attainable goals is an important time management skill. Filtering through the S.M.A.R.T. Goals step by step will help you set the right goals.
Another skill you will need for successful time management is decision making. Actually, being decisive and knowing how to make good decisions that will help you in every area of your life and not delaying making these decisions is vital to your success in managing your time efficiently.
This skill seems to get rarer and rarer, as our brains learn to deal with millions of notifications and various distractions. But jumping from task to task will make you way less productive. And your time management less effective. Learn to focus on what you are busy with right now, where you are at this very moment, and learn the skill of avoiding distractions. Muting notifications is a great start. Learning to be present in every task completion assists with getting it done much faster.
Self-awareness is another one of these skills that will help you in every area of your life. When it comes to time management, you need it to manage yourself. You can only manage what you know. This includes knowing your own tendencies, like procrastination. And noticing when you do it. Regular self-reflection and keeping a journal can help understand your own tendencies and assist in making choices that reflect self-discipline. A calendar reveals your time habits and this is also a great tool to measure your tendencies.
I first considered calling this skill “discipline”. But then I decided to use “Self-motivation”. It expresses a very similar thing, but in a more positive way. Discipline is often linked to a negative action and I am a firm believer of motivation and encouragement go a long way! Self-motivation is important to make you stick to your plan. You need to be able to motivate yourself again and again. Being an Entrepreneur, the road often becomes very lonely, so you need to make friends with yourself. And motivate yourself to do things you decided on doing, even when you don’t feel like it. To reward yourself for sticking to your plan is a great way to keep self-motivation on automate.
Also known as “surrendering”… Knowing when to let go of a task and let someone else do it is another super important skill. Sometimes we are so caught up in our own little world that it can seem like we are the only ones who know how to do our tasks right. Perfectionism is the culprit here! But chances are that some people can do some of our assignments better than we could. It is worth trying to trust others to help us move forward and ever upward!
To be effective at time management you need to be able to deal with stress. And no, by that I don’t mean that you have to be able to work 16 hours a day. This is rather about your ability to let bad feelings go and refocus on your tasks. It is also the ability to know when to take a step back and rest. Boundaries are also necessary to understand what will add to our stress load and what can bring relief. Your values help with implementing healthy boundaries and your vision should steer you in this direction, always!
You can have the best plan laid out, knowing what to do every hour of the day. But then – disaster happens – you cannot find the documents you need to finish the task. If this sounds familiar, then your next step is to work on the skill of organization. For your plans to work, you need to have an overview of them. You need to be able to find your important and not so important files. And honestly, once you got everything organized, you’ll feel like a boss because you got everything under control! Organized chaos is sometimes the approach of many Entrepreneurs, but if you intend to scale your Online Business, someone after you will have to understand your thought behind organizing certain documents. Keep it simple and you can teach it to anyone!
Now you might be thinking “Okay, great, now I know which top 10 time management tips and skills I should have to scale my Online Business. But how can I actually improve my time management skills?”
I know it’s not as easy as reading some advice and you’re all productive and ready to go. Getting better at time management and related skills takes some time and dedication.
But you can definitely work on it.
Time management activities are various exercises that will help you understand yourself and your time spending tendencies better. These activities also boosts productivity while improving time management skills.
To help you to work on the skills you need to be mindful and efficient with your time, these activities are effective.
Pick a day when you are not too busy or need to be working. Maybe a Saturday or Sunday. Once you wake up, set an alarm for every hour of the day. When the alarm goes off, write down how you feel at that moment. Focused? Tired? Hungry? Inspired? Motivated? Sluggish?
Do this throughout the day. And if you feel super motivated, repeat this exercise on another day.
Then have a good look at your results. Can you see a pattern? Do you feel on fire during the mornings, but sleepy and unmotivated after lunch? Or does your peak time only start in the afternoon and the mornings are your worst part of the day?
It will also assist you to understand your natural tendencies. Recording your hours train self-awareness and helps you with planning your days so that difficult tasks can happen during your peak times. And for those low times, you can plan anything mindless and mundane.
For a week, make it your evening habit to write down what you have accomplished during the day. Write down at least five accomplishments.
It’s not about forcing you to finish a big project every day. Quite the opposite, an accomplishment can be something small like “did the weekly shopping today” or “managed to file all the letters received last week”.
If you want, you can also write down one thing you did, that felt like a waste of time. Browsing through archived documents, for example.
Similar to the first time management activity, this one helps you see your own tendencies, but more task-focused.
Looking at all the things you did get done will motivate you. And it will give you a good feeling for how long certain things take.
Jigsaw puzzles are proven to be excellent in boosting problem-solving exercises and can be adapted to be an effective time management game too.
This activity is designed to give an idea of the importance of planning and how having an idea of the the bigger picture can help you prioritize and achieve certain goals.
You can play a Jigsaw Puzzle online on I’m a Puzzle.
It is often used as a demonstration to highlight the value of time.
The jar represents your life, the rocks are your most important things, like family, health, work etc. The gravel represents things like your house and car, and the sand represents everything else.
Which objects you put in the jar first determines how many of the other items you can include.
The mayo jar lesson really highlights the importance of prioritizing each urgent task and getting those done first, otherwise, you may not have enough time for the smaller tasks.
Online time management activities like video games can help improve your time management skills. Video games also become great tools useful for improving cognitive functions. It boosts organizational and business skills.
Here are a few to help improve time management:
A set of colored blocks is great for:
Here’s how it works:
Step 1: Place the colored blocks on a table and explain to the participants that they must pick up as many blocks as they can in one minute.
Step 2: Participants can only use their non-dominant hand, and they may only pick up one block at a time.
Step 3: Once the time is up, give each participant a point for every block they have and write down the results.
Step 4: Spread the blocks on the table again, this time assigning a point value to each color, and repeat the exercise, marking the points on a separate sheet.
Step 5: Participants will have to think about the number of blocks they can collect and the number of points associated with each block.
This activity is excellent for changing how you perceive time. This can be demonstrated individually or in groups.
Here’s how it works:
Step 1: Ask each person ‘If you had $86,400 only for a day, how would you spend it?’
Step 2: Tell them to write down a schedule of their day. Ask them what they would spend it on and when.
Step 3: Explain to them that they can’t bank the money, and it doesn’t carry over. Anything that they haven’t assigned to be spent over twenty-four hours is gone.
Using this activity is a visual representation of time, as there are 86,400 seconds in a day.
It shows the importance of time by making people more aware of the limited time they have. This helps to understand how to prioritize and complete important tasks first.
The Blind Polygon time management activity is an excellent way to break the ice for new groups or projects. It requires one leader and several smaller groups.
Here’s how it works:
Step 1: Blindfold each player and give the team a length of rope.
Step 2: Groups fold or adjust the rope into a shape specified by the leader, like a rectangle.
Step 3: The team leader sets a time limit.
Step 4: No one may remove the blindfold, and every individual must be touching the rope at all times.
Step 5: Give the groups some time to make their shape.
Step 6: Once the time is up, let the groups look at their shapes before tackling it again.
The activity is excellent for team-building and forces groups to analyze how they handle a task within a set time frame.
Initially, people might perform poorly. But once they develop the required critical thinking and analytical skills, their performance will gradually improve.
Finding the ace of spades time management activity is best suited for a small group. Two individuals, one team leader and some decks of cards are required for this activity.
The activity highlights the importance of:
Here’s how it works:
Step 1: Shuffle one pack of cards so they’re random, and organize the other in ascending order.
Step 2: Give each player a pack of cards.
Step 3: Players must try to find the Ace of Spades in the deck as quickly as possible.
Step 4: The player with the organized deck will find the challenge much easier than the player with the mixed deck.
The goal of the Circadian Rhythm activity is to help you synchronize your body clock (circadian clock) with your work. This way, you will be able to identity specific times that’s best for you to do a specific activity.
This activity ties up with activity one. The circadian time management exercise also effectively helps you determine your ideal energy levels. This way, you can schedule your time well and complete the most important things when your energy levels are highest.
Another good way to improve your time management skills is to utilize effective time management techniques. Now, before we dive into specific examples, let’s quickly look at what makes a time management strategy effective for you?
All famous time management techniques out there are effective for someone. Otherwise, they wouldn’t be famous, right? But once you start testing out various ideas, you will find that some work better for you than others. This is a personal preference only you can implement.
Don’t ignore this great strategy. Instead, see if you can notice a pattern. Perhaps you require techniques that give you a strict pattern to follow? Or you need techniques that give you a “logical way” of planning out your tasks? Maybe you need more freedom in making choices with some help or support when you need it?
An effective time management technique is one that really works for YOU!
Prioritizing can be quite some work. And sometimes, you might simply not know which criteria to use. In those moments, templates like the Eisenhower Matrix can help a lot.
It makes you evaluate tasks by both their urgency and their importance. And depending on where the tasks fall in the matrix, you know what to do with them.
Have a look at the Eisenhower Matrix below and try it right now with your task list
Another way to improve your prioritization skills is the Action Priority Matrix.
It works similarly to the Eisenhower Matrix, but it groups tasks by estimated effort and impact.
Parkinson’s Law states that every task will expand to fill the time allotted to it. In other words: If you plan on finding a birthday present for your friend by the end of the week, it will take all week. On the other hand, if you decide to find a present this afternoon, because you won’t have time otherwise, it will only take one afternoon.
Keep this principle in mind while planning your tasks and make sure that you don’t artificially bloat your schedule.
Time blocking is very similar.
Having recurring types of tasks in your schedule, it might be a good idea to simply block time in your calendar for those.
This example is in ClickUp, which is my favorite project and time management tool helping me to run my business:
An example could be to block one hour every morning for your morning routine and then two hours for working with clients. This way you don’t need to constantly check how many minutes you have left for a certain task. Instead, you can work on topics and check off as many tasks regarding that topic as you can.
To be able to efficiently plan, you need to find out how long certain tasks take you. And while your gut feeling is a great advisor for many things, it can be surprisingly off when it comes to time. Tasks you love will feel like short things, while a 10-minute task you dread can feel like hours.
To help with that, you can track your time.
Simply write down:
You can do this on paper, in a spreadsheet, or you can use time-tracking tools like Rescuetime or Toggl for that.
ClickUp is also a great tool to track your time on every task right in the app.
The Pareto Principle, or “80/20”, states that 80 percent of results come from 20 percent of efforts. And somehow, this turns out to be strangely very true for almost anything you can analyze by numbers like that.
Knowing this, you can plan your task list by first focussing on the tasks that you know bring results directly. And you know those tasks that take you forever, but in the end, they don’t amount to much? Put those all the way down on the priorities list. Or get rid of them altogether.
Now that you have planned and prioritized your task list, it’s time to start executing.
If you have trouble focusing and getting things done, the Pomodoro technique can do wonders for your productivity.
You break your schedule down into the following categories:
If executing is your weakness, you can read more about the Pomodoro method here
The last of my tips to improve your time management skills and scale your online business is to find out which time management tools will work for you. I know that Entrepreneurs cannot seem to agree on what is the best time management app. In my opinion, this is, again, because different people need different things from a tool. Sure, do your research.
But then, simply try some apps out and see how it works for you!
I personally have worked with various time management and online business tools so far, and I see advantages and disadvantages in each of them.
There is definitely no shortage of time tracking tools out there. Some of them will simply track your time. Others even block any time wasters you use, like social media pages. And then there are some that you can use even for professional needs, like tracking client work.
Some examples of time-tracking tools are:
For a more detailed analysis, check out this post by Zapier on the best time-tracking tools of 2022.
If you are only managing yourself, you might start planning your projects with your digital calendar. But as your projects become more and more complex, you might want to look into a project management tool to keep track of all your tasks.
These are some examples of tools that can do that for you:
Have you tried any of the techniques or time management strategies above?
Let me know in the comments and remember to share this article!
If you need help implementing time management strategies to achieve your business goals, you are invited to join my business membership, B.O.S.S Society. Inside this membership, I show you exactly how to find the best tool, implement the right strategy and increase your productivity to help you scale your online business.
Hope to see you inside!
After reading this post, you will gain more clarity on the entrepreneurs’ journey to thriving.
I share with you how to identify what it takes to be a successful entrepreneur and how to build a profitable business, online or in person.
Some people spend their entire lives wondering how to be successful in life, but never figure it out.
Would you be surprised to find out that the secret really comes down to four key areas?
You see, personal success is achievable for anyone who practices these four areas – or keys to success as I call them.
Everyone wants personal success and to learn the keys to success.
Most entrepreneurs and inspired business owners wants to have a happy, healthy life. Doing meaningful work, enjoy a career, and achieve financial independence. Most people want to make a difference in the world, to be significant, to have a positive impact.
If you are a goal orientated person, you want to do something wonderful with your life, right?
Over and over, I have found that the keys to success are a single piece of information, a single idea at the right time, that can change your life in the right situation. I have also learned that the great truths are simple.
If you can follow these tips, you will be able to take control of your life and achieve your end goals.
Luckily for most entrepreneurs, personal success is not a matter of background, intelligence, or native ability. It’s not our family, friends, or contacts who enable us to do extraordinary things. Instead, the keys to success in life are our ability to get the very best out of ourselves under almost all conditions and circumstances.
You have within you, right now, deep reserves of potential and ability. If properly harnessed and channeled, will enable you to accomplish extraordinary things with your life.
The great keys to success to change your life have always been the same.
This formula is your key to success and has worked for almost everyone who has ever tried it.
It will require the very most you can give and the best qualities you can develop. In developing and following these keys to personal success, you will evolve and grow to become an extraordinary person.
You will not live long enough to figure it all out for yourself. And what a waste it would be to try, when you can learn from others who have gone before.
In one of many great quotes, Ben Franklin said,
“Men can either buy their wisdom or they can borrow it from others. The great tragedy is that most men prefer to buy it, to pay full price in terms of time and treasure.”Ben Franklin
Your greatest goal in life and in personal success should be to acquire as many of them as possible and then use them to help you do the things you want to do and become the person you want to become.
You will change your life by achieving just one important goal, you create a pattern, a template for personal success in your subconscious mind. You will change your life and be automatically directed, and driven toward repeating that success in other things that you attempt.
By overcoming adversity and achieving one great goal in any area, you will program yourself for success in other areas as well. In other words, you learn to succeed by succeeding.
The more you achieve, the more you can achieve. Each of the keys to success, especially the first one, builds your confidence and belief that you will be successful next time and achieve ultimate personal success.
Try to leverage your momentum from an achievement in your personal success to reach a goal in your career or in your business. Eventually, you will create a synergistic effect and find that success comes easier on all fronts.
The only real limits on what you can do, have, or be are self-imposed.
Once you make a clear, unequivocal decision to change your life by casting off all your mental limitations and throw your whole heart into the accomplishment of some great goal, your ultimate success is guaranteed, as long as you don’t stop.
Successful entrepreneurs have the potential to radically improve the world on multiple fronts.
Not only can they meet economic needs and please customers, but they can also help their employees achieve their full potential.
If you dream of making a difference in this way, you just might enjoy a journey to thriving entrepreneurship.
Understanding the entrepreneurs’ journey to thriving assists with a clear path to success.
Mapping out your business game plan and defining the right path to reach success goals in your business is vital.
Knowing what it takes to be a successful entrepreneur makes the journey so much easier.
One of the most important elements of successful entrepreneurship is loving what you do. This means not just a love for doing business, but also a passion for your specific field. Not only does loving your work make it easier to carry out your daily duties, but it can make those actions seem like they aren’t even duties at all. You are likely to spend your free time brushing up your skills or thinking of ways to attract more clients. Those who love what they do are also more likely to deal with failure constructively, learning how to do better rather than getting discouraged.
Effective entrepreneurs spend every moment of their time taking productive actions. They constantly look for opportunities to enhance their business and act decisively whenever they find one. Constant action doesn’t mean deciding without thinking; careful thought, after all, is a necessary action in business. What it means is remaining productive at all times, so that all you do contributes to your goals.
Successful entrepreneurs regularly define their business goals and come up with detailed plans to achieve them. This allows them to focus their actions toward a consistent, positive outcome for the company. A penchant for planning means you will always have a clear sense of what to do next, and can better assess individual decisions based on how they fit into your broader strategy.
If you’re not used to setting goals, try setting SMART goals.
As important as it is to make plans, commitment to a long-term vision or strategy should not come at the expense of flexibility. Sooner or later, something will happen that you did not expect, and you will have to respond to it without hesitating. A successful entrepreneur is able to adjust plans when they prove impractical, quickly making the changes necessary to deal with any new development.
Honesty is not just a moral virtue; it is also a practical necessity in the business world. Employees, suppliers, customers, and regulators all have to know that they can trust you. If they learn that you misrepresented yourself, they will refuse to cooperate with you, dooming your business. You have to have a reputation for honesty and integrity, and there is no reliable way to secure that reputation other than by actually being honest.
Emotional intelligence is indispensable in the business world. Your own emotions can easily get in the way of decision-making, causing you to view an incorrect choice positively or overlook a correct one. It is also important to be sensitive to your employees’ emotions, understanding how your decisions impact them and striving to keep them happy and healthy.
By following these steps, your success as an entrepreneur is virtually assured.
My solution for an Entrepreneur’s Journey to thriving in business includes 3 key points:
When you understand these 3 key points, it is time to put strategy, solutions, systems, and support into place to ensure you reach your planned destination.
C = Clarity & Confidence
O = Offer
M = Mission Statement
P = Purpose
A = Audience
S = Sales
S = Systems
Getting clarity on your WHY will help you build personal confidence. Clarity is also necessary to understand the reasons behind chasing certain success goals in life and in business.
No entrepreneur can build a profitable business without an offer that fills a need and that people are willing to pay for. Crafting a profitable offer is key to understanding what success path is best for your business.
Writing your business mission and vision statement will help understand the timeline for certain success goals. A business mission statement keeps everyone aligned to implementing actionable steps to achieving goals.
Discovering your purpose for your business will enable you to keep pushing through hard times. Struggles, complications and challenges can destroy any business. Having a clear purpose can help staying focused on the end goals through difficult times.
Your business needs people. People pays for convenience and skill. If you help a specific group of people getting a certain result, your business focus is to attract those people to buy from you. Part of developing your business compass is finding your ideal clients in a sea of crowds. Attracting your ideal audience requires strategic processes.
No business is profitable without sales, otherwise its a hubby or a side hustle. Your business needs a sales strategy to deliver your offer to your ideal audience that aligns with your business mission and purpose. Creating your “elevator pitch” enables you to clearly articulate what you do, who you help and how you do it.
Every business, no matter the type or model, requires systems to run efficiently. This area is required to define the business model you require to deliver your profitable offer to your audience.
Once the systems and platforms are in place, your business compass can direct you to the right success path for a journey to thriving.
Most entrepreneurs are not looking to sacrifice their health, happiness, and tranquility as they hustle to build their business. The secret to surviving the start-up stage is finding clarity.
Understanding your WHY is vital for success.
Remember – clarity comes from taking action, not in the waiting.
The faster you can depart and START your journey, the faster you will receive confirmation if your business idea is valid and understanding the best business model to drive your business vehicle to your success stage. Designing your offers that will realize your business success goals are imperative to move forward.
New aspired entrepreneurs will find great benefits from my Departure Package that helps with this stage of mapping out their business game plan.
At this stage, you have gained clarity about your Business model, and you are now understanding the processes required to create a mission and vision statement that aligns with your business purpose.
As your Business is growing, you need to develop your brand and position yourself as the “go-to” resource in your market. This will help your business to fully remain purposeful, profitable and to pivot.
Entrepreneurs will find great benefits from my Cruising Package that helps with this stage of discovering and developing processes to assist with their day-to-day running of their business.
Entrepreneurs love talking about achieving their goals but too often rush into rapid growth strategies without a strong foundation to support their business.
Attracting your ideal audience, using a front-end website and back-end email marketing platform to nurture them through a sales funnel into a buying stage requires strategic planning.
Your business is as successful as your offers that turns followers into buyers.
Entrepreneurs will find great benefits from my Accelerator Package that helps attract and nurture their ideal audience to become regular paying clients.
Your offerings are the one unique thing that will ensure your online business idea turns into profits.
What is Essential to sustainable business growth?
It is a mindset shift from solo entrepreneur to a true CEO who is focused on systematizing offerings, automating marketing processes, and business operations so you can deliver an incredible experience as you serve your clients with innovative systems and solutions.
This not only ensures freedom but assists with creating a solid foundation for a future proof recurring passive income stream.
Entrepreneurs will find great benefits from my Thrive Coaching Package that helps design profitable offers that can turn into recurring passive income streams.
CONTENT is KING!
Leveraging your content in a way that drives traffic & conversions and helps you become the authority in your space is a vital strategy.
Content creation should be done consistently, strategically and intentionally so it aligns with your marketing and brand goals. Promoting your offers through a strategic content strategy will help you to get to understand your audience. Quality content is the focus to help you stay consistent, promote your offers and improve your delivery.
Entrepreneurs will find great benefits from my Thrive Coaching Package that helps design a strategic content creation plan that aligns with brand and marketing goals.
A sales system is a vital part of building a successful online business.
Using my Triple S Funnel Hack formula will help you to implement a sales funnel with key parts to help you generate more sales, align all your strategies and get access to solutions to help with the flow of processes.
Automation helps to manage all your sales efforts and track your profits without wasting resources.
The key to innovation is the right support. A person who understands your business, frustrations, challenges, and limitations almost better than you yourself.
Finding this support is part of the journey…
Entrepreneurs will find great benefits from my Thrive Coaching Package where I teach my 1-2-3 Profit Method for getting recurring profits on autopilot.
Here are 4 TYPES of Support to help you
Business strategists help identify new opportunities for their organization and then develop the goals, objectives, strategies, and tactics (plans) required to achieve them. This involves evaluating existing strategies and exploring new ones to uncover areas for improvement.
You can benefit from a Business Building Strategist if you are in any stage of your business journey.
Your money mindset is your unique set of beliefs and your attitude about money. It drives the decisions you make about saving, spending and handling money.
Traditional life coaching focuses on structured strategies to help you reach a specific goal or goals, while a mindset coach focuses almost exclusively on a your inner thoughts, self-beliefs and behavioral patterns. Money Mindset Coaches help with clarifying financial goals, adapting success habits and changing mindset beliefs around money mastery.
Also known as business consultants, business advisors are responsible for planning and executing business strategies to improve efficiency in the operational and financial management of businesses. They prepare budgets, advise on projects and marketing, and perform risk analysis.
Most businesses recognize the role of a business advisor as critical to their economic and internal activities.
Virtual accountants compile and verify financial transactions and ensure that their clients are financially efficient as well as compliant with lawful business practices. Instead of working in the office, virtual accountants work from home or in another location outside of the office.
Any business can benefit from a Virtual Accountant to help with implementing financial systems, processing and recording of transactions while keeping businesses compliant.
You now have a solid foundation and clear understanding of all the different parts of an entrepreneurs’ journey to thriving. Being able to identify how to become a successful thriving entrepreneur and how I can help you with your business journey through my 3 key point strategy will empower you.
Join my FREE Facebook Group, PROFITABLE ONLINE CREATIVES, for a community of Entrepreneurs and Small Business Owners to further help, support, and empower you on your journey to thriving!
See you online!
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